Business Office Assistant
4.
3 Full-time 3 hours ago Full Job Description Position Summary Business Office Assistant - Base, Jasper Campus The Business Office Assistant will perform administrative and routine clerical tasks.
Their responsibilities will include organizing and managing files, supporting payroll, accounts payable, account receivable and accountants SALARY RANGE:
Minimum $32,966 to $48,728 based on experience and educational level for placement on the Alabama State Salary Schedule E3- 05.
Essential Duties and Responsibilities DUTIES:
In addition to adhering to the guidelines as specified by Bevill State Community College Personnel Handbook and the State Board of Education, duties will include, but are not limited to, the following:
Perform general clerical duties for payroll, accounts payables, accounts receivable and filing systems.
Assist Accountants in maintaining and balancing accounts.
Assists with restricted funds reporting and billing.
Assists with Accounts Payable for the College.
Serve as backup cashier on all campuses.
Prepare miscellaneous reports and assist with projects as needed.
Scan and index digital documents for the Business Office.
Assists with the preparation of Accounts Receivable billings for tuition and fees, for the College.
Assists with external agencies to clear any issues with invoicing to allow payments to be made in a timely manner.
Assists with student billing and preparing Invoices each term for outstanding balances owed to the College.
Assists with delinquent student accounts to be turned over to Director of Accounting and Finance for reporting to collection agency.
Maintain college HOLD accounts.
Records, tracks, and sends notifications related to tuition deferment contracts.
Maintains office supply inventory and placing orders when needed.
Answers the telephone and providing appropriate information pertaining to Business Office functions daily.
Retrieves, opens, and forwards mail and faxes.
Perform and maintain equipment inventory.
Ensures all documents required by external auditors are properly maintained and readily available during annual audits.
Complies with all policies and procedures of the Alabama Board of Trustees, the Alabama Community College System, and the College.
Self-Training - (Webinars as well as FAQ) in TouchNet, Banner, Department of Ed.
, etc.
Other duties as assigned by Director of Accounting and Finance or Accountants.
Qualifications EDUCATION REQUIRED:
Associate Degree from a regionally accredited institution is required.
Two years' experience working in a Business Office setting (preferred).
Knowledge of Banner systems and Touchnet (preferred).
SKILLS REQUIRED:
Must be proficient in Microsoft Office applications such as Word and Excel.
Ability to learn specialty software and database applications.
Strong analytical and problem-solving skills, superior verbal and written skills, and attention to detail.
Strong interpersonal skills are essential.
Must have the ability to maintain confidential information.
Must effectively organize priorities and work under pressure in a fast-paced environment.
Must possess the ability to work well in a team environment and collaborate with peers as needed.
Must communicate effectively with employees at all levels of the organization.
Knowledge and understanding of relevant state and federal regulations are required, as well as company policies and benefit plans.
Application Procedures/Additional Information APPLCATION PROCEDURES/ADDITIONAL INFORMATION:
A complete application file consists of:
A completed ONLINE Bevill State Community College Application.
Cover Letter Copies of ALL college transcripts identifying the applicant, institution, and date degree conferred.
Transcripts may be unofficial for the application process, but they must identify the applicant, institution, degree earned and date the degree was conferred.
(A copy of the diploma will not suffice.
) NOTE:
If employed, official transcripts will be required at that time.
A resume.
It is the sole responsibility of the applicant to ensure his or her application packet is complete.
Before an offer of employment can be made to the selected candidate, the College will require written verification (on letterhead and signed by an appropriate authority) from current and previous employers confirming the required level of experience as stated in the Qualifications section.
IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT BEVILL STATE (205-387-0511, ext.
5784).
ALL APPLICATION MATERIALS MUST BE SCANNED.
It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process.
You will be given the opportunity to upload these during the process.
If you need assistance scanning documents, please contact:
Human Resources Monday - Thursday 7:
30 am - 5:
30 pm Friday 7:
30 am - 11:
30 am 205-387-051, ext.
5784.
WE DO NOT ACCEPT FAXED OR E-MAILED application materials.
When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied.
HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement.
It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement.
All correspondence with applicants regarding the College's search process will be sent via e-mail.
If you need technical assistance after reviewing the instructions, please contact:
NEOGOV Customer Service:
Monday-Friday 8:
00 am - 5:
00 pm PST (855) 524-5627.
In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and to submit a nonrefundable fee of $17.
40 (additional charges may apply) for a criminal background check.
Employment will be contingent upon the receipt of a clearance notification from the criminal background check.
Bevill State Community College is an active participant in the Employment Eligibility Verification Program (E-Verify).
E-Verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.
Bevill State Community College is an equal opportunity employer.
It is the official policy of the Alabama Community College System, and Bevill State Community College that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.
Bevill State Community College will make reasonable accommodations for qualified disabled applicants or employees.
If you have a disability and may require accommodations, please notify us at 205-387-0511 Ext.
5784.
The College reserves the right to withdraw this job announcement at any time prior to the awarding.
Please note that Bevill State Community College hours are 7:
30 to 5:
30 Monday-Thursday and 7:
30 to 11:
30 on Friday.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
3 Full-time 3 hours ago Full Job Description Position Summary Business Office Assistant - Base, Jasper Campus The Business Office Assistant will perform administrative and routine clerical tasks.
Their responsibilities will include organizing and managing files, supporting payroll, accounts payable, account receivable and accountants SALARY RANGE:
Minimum $32,966 to $48,728 based on experience and educational level for placement on the Alabama State Salary Schedule E3- 05.
Essential Duties and Responsibilities DUTIES:
In addition to adhering to the guidelines as specified by Bevill State Community College Personnel Handbook and the State Board of Education, duties will include, but are not limited to, the following:
Perform general clerical duties for payroll, accounts payables, accounts receivable and filing systems.
Assist Accountants in maintaining and balancing accounts.
Assists with restricted funds reporting and billing.
Assists with Accounts Payable for the College.
Serve as backup cashier on all campuses.
Prepare miscellaneous reports and assist with projects as needed.
Scan and index digital documents for the Business Office.
Assists with the preparation of Accounts Receivable billings for tuition and fees, for the College.
Assists with external agencies to clear any issues with invoicing to allow payments to be made in a timely manner.
Assists with student billing and preparing Invoices each term for outstanding balances owed to the College.
Assists with delinquent student accounts to be turned over to Director of Accounting and Finance for reporting to collection agency.
Maintain college HOLD accounts.
Records, tracks, and sends notifications related to tuition deferment contracts.
Maintains office supply inventory and placing orders when needed.
Answers the telephone and providing appropriate information pertaining to Business Office functions daily.
Retrieves, opens, and forwards mail and faxes.
Perform and maintain equipment inventory.
Ensures all documents required by external auditors are properly maintained and readily available during annual audits.
Complies with all policies and procedures of the Alabama Board of Trustees, the Alabama Community College System, and the College.
Self-Training - (Webinars as well as FAQ) in TouchNet, Banner, Department of Ed.
, etc.
Other duties as assigned by Director of Accounting and Finance or Accountants.
Qualifications EDUCATION REQUIRED:
Associate Degree from a regionally accredited institution is required.
Two years' experience working in a Business Office setting (preferred).
Knowledge of Banner systems and Touchnet (preferred).
SKILLS REQUIRED:
Must be proficient in Microsoft Office applications such as Word and Excel.
Ability to learn specialty software and database applications.
Strong analytical and problem-solving skills, superior verbal and written skills, and attention to detail.
Strong interpersonal skills are essential.
Must have the ability to maintain confidential information.
Must effectively organize priorities and work under pressure in a fast-paced environment.
Must possess the ability to work well in a team environment and collaborate with peers as needed.
Must communicate effectively with employees at all levels of the organization.
Knowledge and understanding of relevant state and federal regulations are required, as well as company policies and benefit plans.
Application Procedures/Additional Information APPLCATION PROCEDURES/ADDITIONAL INFORMATION:
A complete application file consists of:
A completed ONLINE Bevill State Community College Application.
Cover Letter Copies of ALL college transcripts identifying the applicant, institution, and date degree conferred.
Transcripts may be unofficial for the application process, but they must identify the applicant, institution, degree earned and date the degree was conferred.
(A copy of the diploma will not suffice.
) NOTE:
If employed, official transcripts will be required at that time.
A resume.
It is the sole responsibility of the applicant to ensure his or her application packet is complete.
Before an offer of employment can be made to the selected candidate, the College will require written verification (on letterhead and signed by an appropriate authority) from current and previous employers confirming the required level of experience as stated in the Qualifications section.
IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT BEVILL STATE (205-387-0511, ext.
5784).
ALL APPLICATION MATERIALS MUST BE SCANNED.
It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process.
You will be given the opportunity to upload these during the process.
If you need assistance scanning documents, please contact:
Human Resources Monday - Thursday 7:
30 am - 5:
30 pm Friday 7:
30 am - 11:
30 am 205-387-051, ext.
5784.
WE DO NOT ACCEPT FAXED OR E-MAILED application materials.
When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied.
HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement.
It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement.
All correspondence with applicants regarding the College's search process will be sent via e-mail.
If you need technical assistance after reviewing the instructions, please contact:
NEOGOV Customer Service:
Monday-Friday 8:
00 am - 5:
00 pm PST (855) 524-5627.
In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and to submit a nonrefundable fee of $17.
40 (additional charges may apply) for a criminal background check.
Employment will be contingent upon the receipt of a clearance notification from the criminal background check.
Bevill State Community College is an active participant in the Employment Eligibility Verification Program (E-Verify).
E-Verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.
Bevill State Community College is an equal opportunity employer.
It is the official policy of the Alabama Community College System, and Bevill State Community College that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.
Bevill State Community College will make reasonable accommodations for qualified disabled applicants or employees.
If you have a disability and may require accommodations, please notify us at 205-387-0511 Ext.
5784.
The College reserves the right to withdraw this job announcement at any time prior to the awarding.
Please note that Bevill State Community College hours are 7:
30 to 5:
30 Monday-Thursday and 7:
30 to 11:
30 on Friday.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
